Information notice on the protection of personal data of applicants for employment within the Club Med group
The company Club Med SAS (hereinafter “Club Med” or “we”), its subsidiaries and its partner companies that own managed Club Med villages attach great importance to the protection of your personal data and take great care to ensure compliance with European and French laws and regulations on the protection of privacy and the processing of personal data, as well as with the recommendations of its supervisory authority (hereinafter “the Applicable Legislation”).
To this end, Club Med has internal policies for the protection of personal data and the security of information systems for all employees who process such data. Club Med undertakes to guarantee the integrity and reliability of the data entrusted to it, in particular by taking all necessary physical, organisational and logistical measures to prevent any alteration or destruction of said data, in particular by ensuring secure access only to persons authorised to process it.
As the data controller, Club Med (a French simplified joint-stock company, registered under number 572 185 684 with the Paris Trade and Companies Register and the registered office of which is located at 11 rue de Cambrai 75019 Paris) informs you through this information notice, of the use that is made of your personal data and of your rights.
This information notice applies to personal data from the various channels you use in connection with recruitment or an application, including
- all the Websites, sub-domains, applicant areas and intranets as well as all other online recruitment activities of the company Club Med SAS (hereinafter the “Websites”). A full list of the websites concerned is available in Annex 1.
- correspondence related to recruitment or an application.
- interviews you may have with the teams involved in matters related to recruitment or an application.
This notice does not apply to third-party Websites, including those accessible via a web link.
Who are the natural persons concerned by this information notice?
This information notice applies to:
- applicants;
- any user of the Websites.
Unless indicated otherwise, the persons mentioned below are referred to as “you” in this information notice.
1. WHAT PERSONAL DATA DOES CLUB MED COLLECT?
1.1 Personal data that you provide directly to us or that has been provided to us
You provide us with personal data directly, including:
- when you fill in various forms/questionnaires on the Websites;
- when you create your applicant space on the Websites;
- when you contact our recruitment department.
In addition, where you have consented, third parties may provide us with personal data about you.
In order to process your application and/or manage the applicant pool, Club Med may process various types of personal data, including that relating to:
- identification (civil status, contact details, photograph, user name, etc.);
- professional life (CV, training, degrees, career path, skills, qualifications, etc.);
- personal life (any type of declarative data communicated spontaneously and in direct connection with your application);
- images obtained via video surveillance devices (when you visit our premises);
- information published about you on social media (LinkedIn, JobTeaser...).
You must ensure that your personal data is accurate. In the event that an update of your personal data is necessary and you cannot do it yourself, please inform us thereof (see article 7.3).
Furthermore, Club Med SAS undertakes to collect only the personal data that is necessary for the purpose of the processing concerned.
You may choose, without any consequences for the proper handling of your file, not to provide us with certain information that is not compulsory (compulsory information is identified by an asterisk).
1.2 Types of data collected automatically
When you browse the Recruitment Websites, Club Med may collect, in strict compliance with the Applicable Legislation and your rights, data relating to:
- the characteristics of the operating system, browser or devices (computer, tablet, smartphone) that you use to access our services;
- your location such as your IP address;
- your browsing patterns and your interactions with the content of these Websites, such as the pages you visit, the search terms you use, and the frequency of your visits to these Websites.
We primarily use cookies to recognise you when you log back into our Websites and services and to display content that is likely to match your interests.
In this case, you are informed, prior to the collection of your data, of its purpose and of your rights, in particular via a cookie banner.
2. FOR WHAT PURPOSES IS YOUR PERSONAL DATA USED AND WHAT ARE THE LEGAL BASES?
Your personal data is used for the management of specific matters related to the recruitment or an application. Your personal data is always processed on one of the following legal bases: contractual performance (pre-contractual measures), consent, statutory obligation or legitimate interest.
2.1 The purposes for which your data is collected
| Goals | Details |
|---|---|
| Application management | Evaluate your application in the event of a hire. |
| Assess your suitability as a job applicant and measure your professional skills (test...). | |
| Pre-screening your application (sorting, registering, filing CVs and cover letters). | |
| Contacting and managing exchanges with you in the context of the study of your application. | |
| To manage our relationship with you following requests for information. | |
| Allow you to join our applicant pool so that Club Med can contact you for job offers. | |
| Recruitment-related studies | To carry out studies based on your personal data. |
| To measure the audience of the Website. | |
| Customisation of recruitment | To personalise services and communications (newsletter, surveys, offers...). |
| Security | Ensuring the security of the Websites. |
| Ensuring the security of our premises. | |
| Compliance with obligations | Management of responses to official requests. |
| Management of requests to exercise your rights. | |
| Cookie management | Depositing and reading of cookies subject to your consent. |
| Cookies not subject to consent. |
2.2 The legal basis for processing your personal data
| Purpose | Legal basis |
|---|---|
| Application management | Legitimate interest. |
| Execution of contractual/pre-contractual measures. | |
| Consent. | |
| Recruitment-related studies | Legitimate interest. |
| Customisation of recruitment | Consent. |
| Security | Legitimate interest. |
| Compliance with obligations | Statutory obligations. |
| Cookie management | Consent. |
3. WHAT COOKIES ARE USED BY CLUB MED?
3.1 What is a cookie?
When you use the Websites and subject to your consent, Club Med may place a file called a “cookie” on your terminal. It allows your device to be recognised for future visits.
3.2 What cookies does Club Med use?
The functional cookies we issue allow us to:
- adapt the presentation of our Websites;
- make your searches easier;
- improve your user experience.
Analytical cookies allow us to improve our services by establishing statistics.
- your IP address;
- your geographical area;
- the material used;
- the page visited;
- actions carried out.
3.3 Your choices regarding cookies
You can configure your browser to accept or reject cookies.
- For Internet Explorer: https://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-cookies
- For Safari: https://support.apple.com
- For Chrome: https://support.google.com/chrome
- For Firefox: https://support.mozilla.org
- For Opera: https://help.opera.com
4. HOW LONG IS YOUR PERSONAL DATA STORED?
Your personal data is kept only for the time necessary for processing purposes.
5. WHAT ARE THE CATEGORIES OF RECIPIENTS OF YOUR PERSONAL DATA?
- Human Resources departments;
- suppliers and subcontractors;
- administrative authorities.
6. WILL YOUR PERSONAL DATA BE TRANSFERRED OUTSIDE THE EUROPEAN UNION?
Transfers may occur with adequate protection measures in place.
7. YOUR RIGHTS TO YOUR PERSONAL DATA
7.1 Your rights
- right of access;
- right of rectification;
- right to erasure;
- right to object;
- right to portability.
7.2 Guidelines
You may define directives regarding your personal data after death.
7.3 Contacts
You can contact: myhrdata@clubmed.com
8. REVISION OF THE INFORMATION NOTICE
Club Med may amend this notice.
Annex 1: List of websites
www.clubmedjobs.com/fr
www.clubmedjobs.com/en-gb
www.clubmedjobs.com/fr-be
www.clubmedjobs.com/nl-be
www.clubmedjobs.com/en-us
Annex 2: List of cookies
| Cookie name | Editor | Purpose | Retention |
|---|---|---|---|
| _ga | Google Analytics | Identify users | 13 months |
| _gid | Google Analytics | Identify users | 24h |